A good lawn business software program is extremely useful when it comes to cutting down the time that is required to organize your business.
If you are serious about entering this industry it is worth starting out right and setting up your new lawn care business with software in place right from your first client.
Good software in the lawn care industry has developed naturally over time as business owners have tried generic brands and have found that they weren’t fully suited to lawn care. Over time software has been developed that is tailored precisely to the needs of the lawn service business and this will be of great value to you as you start out.
Why is Software so Important to your Lawn Business?
Lawn care business owners typically spend a lot of time on the road and little time in the office. Having good software in place to track cash flows and perform other functions is essential if you are to stay organized and in control.
Gopher Lawn Care Software and Lawnpro are two of the more popular packages but there are many other companies offering different versions and variations as well. Both offer packages at around the $100 price level making them affordable options for even the smallest startup.
Your basic requirement will be a software package that can handle basic accounting, recording cash flows in and out of your business, managing your billing cycles and assisting with debt management. You should be able to easily track expenses and be able to generate customizable invoices.
Scheduling is another basic element and you need to be able to see schedules for any time frame and adjust them as required. Customization is important here if you want to schedule work for certain days of the week or schedule multiple visits to one property for more than one service for example. Your software should make it easy to print out daily schedules and it may also be able to assist with route planning.
Many packages allow you to perform a cost analysis on each job. By helping you to record the amount of time spent at each property and comparing this to the income from the job your software should be able to tell you which jobs are profitable and which are not.
A good software package will also assist you with your branding by automatically printing your lawn care business logo and letterhead on all business communication. Some packages even come with a variety of standard letters for handling anything from bad debts to commercial bids that you can easily customize for your own use.
One more common feature is inventory tracking. If you run a large operation then you need to keep track of inventory, parts and equipment and a good software package can assist with this.
Some software programs can also assist you when it comes to estimating a price for a lawn job.
What Else to Look for When Buying Lawn Care Business Software
When comparing packages you should make sure that the software is suitable for businesses of all sizes to allow you to grow with the system and not need upgrades. Make sure that the software is compatible with the operating system on your computer. Also check that you are able to import or export data to and from other applications that you may be using such as Quickbooks.
Look for a package that is simple to use so that you can pick it up easily and any future employees can too. Ask about doing a free trial as some brands offer a 30 day trial.
It’s also a good idea to look for a package that has a help desk offering customer support in case you run into difficulties.
Having proper lawn care business software in place is one way that professional lawn care operators set themselves apart from some guy with a lawn mower and a truck. Start your business off the right way! Start off with a great software program!